Your prompt response is highly appreciated to help us maintain accurate financial reporting. Please return this confirmation by . Sincerely, (Signature) [Your Name] [Your Title/Designation][Your Company Name] CONFIRMATION SECTION (To be filled by the Recipient)
The recipient is asked to respond whether they agree with the balance or not. (Used for high-value accounts).
According to our records, the balance due as of [Insert Closing Date] was:
The balance of as of [Insert Date] is:[ ] Correct and in agreement with our records.[ ] Incorrect (details attached).
It ensures that your Accounts Receivable (money owed to you) and Accounts Payable (money you owe) are 100% accurate. Standard Balance Confirmation Letter Format
Auditors use it as "external evidence" to confirm that the balances shown in your books match what the other party records.
Please provide details of the difference, including a statement of account or a list of outstanding invoices, to help us reconcile the discrepancy.
In connection with the periodic reconciliation of our financial records [or our annual audit], we request you to confirm the balance of your account as it appears in our books of accounts.
Below is a comprehensive guide and a ready-to-use template you can copy into Word. Why Use a Balance Confirmation Letter?
To make your document look professional, follow these simple formatting steps:
